How do I turn off Outlook Calendar emails for event responses?
Angie Kwan
Oct 3, 2024 3:21 PM
Turn off event responses
After you set up your Outlook Calendar integration, you might get a high volume of emails from Outlook Calendar for RSVP responses to your event.
To turn off event response emails for all events:
Go to Outlook Calendar.
Click on the settings icon in the top right.
Go to Mail.
Go to Rules.
Click Add new rule.
Name your rule, like "Turn off automatic event responses".
Select the condition Type under the "Message includes" section.
Select the option Event response.
Select the action Delete under the "Organization" section.
If you'd like previous emails to be deleted, check Run rule now. If you'd like this to be applied only for future emails, keep this option unchecked.
Click Save.
To turn off event response emails only for one event:
Go to Outlook Calendar.
Click on the event you'd like to turn off responses for.
Click Edit.
Click Response options.
Uncheck Request responses. Note that this will stop email notifications each time someone responds, but it will not prevent invitees from responding to the event.
Note: The above setting does not turn off the automated OOO email responses you may receive when sending invitations. To turn off those notifications, go to the next section.
Turn off automatic replies
If you choose to send calendar invitation emails to guests for your event, you may receive a high volume of automated responses if your guests have automatic replies turned on.
To turn off automated reply emails:
Go to Outlook Calendar.
Click on the settings icon in the top right.
Go to Mail.
Go to Rules.
Click Add new rule.
Name your rule, like "Turn off OOO responses".
Select the condition Type under the "Message includes" section.
Select the option Automatic reply.
To be more selective about which automatic replies to delete, you can add additional conditions. For example, you can choose the condition Subject or body includes under the section "Subject" and add keywords like "out of office", "OOO", or "vacation".
Select the action Delete under the "Organization" section.
If you'd like previous emails to be deleted, check Run rule now. If you'd like this to be applied only for future emails, keep this option unchecked.
Click Save.
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