What are update notifications when I edit an event?

Angie Kwan

Jun 11, 2024 8:00 AM

What are update notifications?

Update notifications are messages that are sent to guests when you edit an existing published event that already has guests.

You can choose if you'd like to send the Slack message or default email from Google Calendar. Note that turning off notifications isn't currently available for Outlook Calendar.


Google Calendar

Here are previews of the update notifications:

The Slack message is different if the start time was updated:

When are update notifications triggered?

Google Calendar update notifications are triggered when you edit the following fields for a published event:

  • Title
  • Description
  • Start/end date
  • Start/end time
  • Location
  • Event visibility (public/private)

When you publish an event, you'll be prompted to choose the notifications you want to send.

If you choose Send, selected notifications will go out immediately. Any unselected notifications will not send. If you choose Don't send, no notifications will go out. The event will be immediately published after.

What happens when I change the start time?

All guests' RSVP will change to “Pending” when the event's start date and/or start time is changed, because we want to make sure that everyone can still attend the event at a different time. This means that guests will need to RSVP again.

If they were already confirmed and the event had a questionnaire, their responses will be automatically restored when they register for the event again. Guests can still edit their responses on Slack or the Epoch event page.


Outlook Calendar

Here are previews of the update notifications:

The Slack message is different if the start time was updated:

When are update notifications triggered?

Outlook Calendar update notifications are triggered when you edit the following fields for a published event:

  • Title
  • Body
  • Guest visibility (i.e. can guests see other guests)
  • Reminder before event
  • Start date/time
  • End date/time
  • Location
  • Attendees (only to new employees that have been added to the event)

Note: If you edit the Outlook calendar event, Outlook will send an update email to all attendees.

What happens when I change the start time?

All guests' RSVP will change to “Pending” when the event's start date and/or start time is changed, because we want to make sure that everyone can still attend the event at a different time. This means that guests will need to RSVP again.

If they were already confirmed and the event had a questionnaire, their responses will be automatically restored when they register for the event again. Guests can still edit their responses on Slack or the Epoch event page.

Want access to a beta feature?

Get in touch with our customer experience team. We'll reach out with next steps.

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